Whether you are a private practice, community health center or a multi practice group it only makes sense to get everyone on the same page. Provide your team with an internal catalog, identify formulary, work within one budgeting structure, have oversight on the ordering process, achieve accountability in the order receiving process, reconcile orders against vendor invoices. These are the basic steps to a sound approach to managing the flow of your supplies.
What products do you want your staff to buy? An internal catalog offers you a platform to identify products with negotiated pricing and those go-to products used everyday. Identifying these products as formulary will help guide your staff to the products you want them to be ordering.
Through budgeting you have the ability to decide what percent of your production you would like to allocate to consumable supplies. Calculate that number against production to create your budget. Available budget value displayed on orders allows your staff to know what they have to spend this month.
Transition ordering from multiple vendors web sites onto one platform. Ordering from multiple sites has been a common approach for some time. There are time and effort shortcomings to this approach. With this approach your staff has multiple budgets to manage, multiple passwords to manage, multiple sites to learn and understand, multiple approval processes to manage, and other additional baggage to consider. Consolidating all ordering processes, budgeting, approval process, formulary management, etc. to one platform offers you a systematic approach that will save your team time and effort.
With the advancements that technology offers us today, it is time to get rid of sticky notes as a method of reminders for what needs to be ordered and who you order those products from. If you are not ready to take on inventory control and manage stock levels, start by organizing your ordering process through internal order forms. Customize and organize your forms to fit your practice. Know the basics before it’s time to order; when was the last time you ordered a product, how many did you order, how many are you going to order this time?
Having an excess of products in stock can negatively effect cash flow and erode profits. While the concept of inventory control and managing stock levels is a paradigm shift for many dental practices and may be a challenge to achieve, ultimately it is worth the effort especially for group practices.
Done successfully this process not only saves money, it creates opportunities to further streamline ordering by allowing software to prompt you when it is time to reorder. If you are willing to put the effort into recording when you remove products from your stock room, it is amazing how streamlined and accurate the reordering process can become.
This does not have to be a daunting task for you or your team. You also should not have to rely on your accountant to allocate your expenses. You and your staff are the only ones who know what you are buying a product for. Predictable results can easily be achieved as technology offers us the ability to achieve these type of results with minimal effort.
Big data analytics improves in sophistication every year, allowing managers to derive knowledge and insights from huge amounts of data. This type of insight helps managers make more cost-effective decisions at both a corporate and practice level. Working with your sales representative to analyze your spending and evaluating product options could potentially result in higher quality products at a better value.
If you are willing to organize your team, track spending and utilize data to analyze your spending the benefits are endless.
“Clixon has been a game changer in managing product formulary across multiple locations. Having the ability to easily change products and search for best pricing has saved a significant amount of money by streamlining the process and facilitated getting the products we need when we need them.”
“Clixon is an amazing tool to help provide a one stop show for your teams to shop and provide visibility for DSO management into spend, budgeting and inventory management. The best part of working with Clixon Group is the immediate customer service and support. They make implementing this process into your practices extremely easy. We feel like the Clixon team is part of our team. Teams, doctors, managers and support staff all have had positive experiences with Clixon.”
“We love Clixon, it has made our ordering process so much easier for all of our office locations, their customer service is outstanding!”
“Clixon has helped us streamline our inventory and purchasing to become a much more efficient process and we are thrilled with the results. The team is always looking for ways to improve the software and make the users' lives easier.”
“Clixon has saved us some much time and money with their streamlined approach to the ordering process. All of the vendors you purchase from all in one place plus budgeting, inventory tracking, and analytics. I have found it be the most stable and user friendly purchasing software on the planet. A scalable software that can fit the needs of a small practice or a multi-site multi-department organization.”
“Clixon has been a game-changer for our practices. The integration with our vendors has been seamless and has offered an efficient and cost-saving opportunity to order supplies. Clixon has exceeded our expectations.”
“Clixon has proven to be a great partner for our organization! Implementing their procurement platform has streamlined our processes and saved our team a lot of valuable time!”